In case you’re either making progress inside your business organization to digital documentation or simply searching for a more effective strategy for getting things done, the solution is still similar: finding and utilizing the ideal PDF converter for your business needs. Sometimes, this can be an overwhelming task on first look; there are hundreds and even thousands of options out there that it’s difficult to decide which one offers the best service. But hitting it right, finding the best tool is entirely a need to expand productivity, bring down expenses, and keep your company competitive with others in your field. If ever that this is the stage you’re at, this article is intended to help. Here are seven features you should search out in deciding the right PDF converter for your needs.
1. Multiple file conversion
If you’re starting the way of picking document or PDF file conversion tools for yourself or your company, the primary question you’ll need to answer is: what file formats do you need to utilize? This will truly help define what kind of converter you should be searching for. For instance, if you’ve decided you require conversion to multiple formats — Word to PDF, XLS to PDF, PPT to PDF, or vice versa— then keep your choices open by going with a converter that allows for more types of outputted file formats like PDFBear.
2. Customize document settings
Utilizing professional document conversion tools over a bare-minimum piece of software (or even a free online converter) is a great option, especially when accessing features you need to modify or customize your output settings. These can generally be basic components like compress tools, yet can likewise run the array of powerful features to benefit most of your PDF conversion tools. A portion of these will incorporate controls to the output files, for example, editing, image, rotation, copying resampling, and margin trimming. As you climb to more developed bits of software for file conversion, your options also increase.
3. User-friendly interface
Albeit the best PDF converter software offers great conversion function, there is also a balance to be struck as far as convenience. If the software does a basic task, such as converting Word documents to a PDF file, it isn’t easy to perform for a computer user with average skills. A lot of advantages of utilizing a professional PDF conversion tool, in any case, are lost. That’s why it is essential to check how easy to use the PDF converter’s interface to ensure that it is quickly accessible.
4. Compress PDF to reduce file’s size
Ensuring digital documentation quality is an important requirement for certain organizations. For other people, it’s an optional concern; not as significant as guaranteeing that one can keep a huge quantity of client records, customer notes, and internal communications on the document. Each organization’s necessities with regards to document conversion are unique, and that is why you should search for software that tends to that. There should be a harmony balanced between file quality and its size. The appropriate response lies first in the file format used to store digital documentation (Word, PDF, and so on) and second in the compression applied to the outputted file. Basic PDF converters may come up short on these functions; while deciding software that is right for your organization, remember about this essential
5. Annotation and Editing Features
Portable Document Format (PDF) is one of the file formats that is most utilized for digital documentation in the modern work environment. Their main advantage is that they can recreate the printed page (keeping the file’s format transferred from one PC to the next or when physically printed out). But perhaps the greatest benefit they have over a printed page is how you’re able to make notes, highlights, and so on the digital copy. This makes a PDF converter tool unique and great for sharing data internally with your group or notating things to your clients or customers.
6. Good quality customer service and support
There are hundreds, if not thousands, of PDF converter tools available today. So in figuring out which kind of software is right for your business or organization, remember to look beyond the actual software itself — and at the company behind it. Check not only how long does the software existed, how many customers have been satisfied with their service but also how great quality customer service they have
7. Affordable price
One of the main perks of utilizing PDF converter software in the workplace is the great cost savings it can bring to your business. This regularly shows itself in various ways: decrease in paper costs, staffing costs, storage space, non-productive utilization of time, and many more. When looking for software, ensure to opt for one that is built accessible to all those who need file conversion. It should be conversion tools that meet the needs of businesses of different sizes, from one-person operations to international, up to enterprise organizations. And of course, look for software that comes with a very reasonable price.
8. Offers Batch conversion
Finally, if your organization is dealing with many files needed for conversion, looking for software that offers batch document or PDF file conversion is the best option. One software you should consider is a PDFBear as it operates service on any working system and converts in the background 24/7. This feature can really help your company working with bunches of files conveniently and efficiently.
One best decision you can make is finding the reliable and right software that can help you and your organization when it comes to handling so many files every day. In today’s advancement, digital documentation is being used in most parts of the world and your organization should not be left behind. With the help of a document or PDF converter tool, your work will be much easier and simpler. Just keep all of the eight features mentioned when you’re going to look for a tool, and it will really help you make the right decision.