How to Request an Employment Verification Letter

There are different reasons to write an employment verification letter, and you will find many sources out there providing you the best information. Still, it is essential to go for the correct format used and recognized at a larger scale. If you need to know about the most frequently used employment letter, then you have come across the right place.

We have done some detailed research for the sake of your ease, so you don’t have to waste your time in search of finding the best information according to your needs. Please have a look at the following information to find out what we have for you to know about in the context of an employment verification letter.

Employment Verification Letter

Before we move any further, it is essential to know what an employment verification letter is. An employment verification letter is a formal acceptance by an employer explaining that a worker works for the company. When writing the employment verification letter, it is vital to tell that a particular employee is associated with a company and organization. They are liable to do specific duties as workers within the company’s premises and during working hours.

Most employment verification letters are concise, with minimal extra information beyond verifying the employee’s present status. It is common for an employment verification letter to add a note about the duration the individual has been at the company and contact information should the agency requesting the letter have more questions.

CocoDoc, The Best Employment Verification Letter Template Provider

CocoDoc provides you different types of templates on employment verification to prove or verify the status of an individual. This method commonly needs a third party to provide documentation, such as a letter, as evidence. After the form has been completed, the party should sign it that confirms the information that was asked for.

From the website of CocoDoc, you can avail your chosen template of employment verification letter and fill in the necessary details. It saves your time and energy that you might probably invest in search of a suitable template elsewhere.

What we Need to Add in an Employment Verification Letter

The applicant has to mention the person’s address or the organization with whom the employee worked. The full details of the person or the organization who asked for the employment letter is also written. It contains the name and complete address of the requester.

The one who needs to write the employment verification letter is supposed to write his name when he/she was appointed for the previous job. It also contains the date when the quit left the job. Don’t forget to add the job’s title on which the worker was hired previously.

The candidate has to write the full description of the former position, such as work experience and nature of the job, whether part-time or full-time. The present salary has to be stated here as well. In the end, the reasons for quitting the job should also be mentioned.

Why we Need an Employment Verification Letter

Following are some of the conditions when people need an employment verification letter:

Sometimes people need it when they are buying a new home. If you plan to purchase a home, you may require to apply for a loan. The bank issuing the loan usually asks for an employment verification letter.

At times you need to adjust the terms and conditions of a loan or line of credit. Verification of your present employment and income can be utilized to decide if you are eligible to adjust your terms.

When you need to rent a home or apartment, the property manager will ask you to confirm your ability to deal with the monthly payments required to remain in good standing with the landlord.

When have I applied for a new job? Some organizations like to receive a formal employment verification letter to verify the work experience information on your resume.

How to Request an Employment Verification Letter

Enlisted are some primary steps that are being taken when one needs to request an employment verification letter:

You need to decide the person or department in charge of dealing with the requests, including employment documents. If you have a human resources department, you’ll probably send your request to an HR representative. Smaller firms may need the executive, manager, or accountant to send the letter. You can converse with your manager or your human resources department to choose the right person to send your request.

Some businesses have a particular process for requesting an employment verification letter. You may require to fill out a form, send an email or have the requesting party send a letter. When you get to know who you should mail your request to, they will most likely let you know how to send your request.

If you send an email request, please add your number or extension and email address so the HR representative can get back to you if they have any more questions. Such as your title, department, or even employee ID could also make it easier for the representative to search for your former employment details,

The party that needs the employment verification letter requires certain information based on your employment. Just ensure that you add the details they require in your request so the HR representative can give the correct information.

Employment verification letters are mostly mailed or faxed to the party that asked for them. When you ask for the letter, add the mailing address or fax number along with the name and title of the recipient. If you’re not sure of the recipient, you can give just the company name or department if possible.

It’s significant to make your request as soon as possible to make sure your human resources department has time to prepare the letter. You should also check out the time it may take for the letter to reach the requesting party if it is mailed.

Final Words

It is essential to ask for an employment verification letter when you hire someone new, as you can’t trust everyone based on their words only. There is no doubt that employment verification letters make sure the rights of an employee and employer. When you have a detailed record of the worker’s previous employment history, you will know them better.

Without asking for the letter, organizations can get into trouble as the letter states some specific terms and conditions that are beneficial for both parties. The letter is a legal agreement between both parties, so they must follow the mentioned terms to ensure that everything runs smoothly.